Data Retention Practices Modernization Signed into Law

Apr 22, 2024
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Legislation aimed at modernizing data retention practices across Oklahoma has been signed into law by Gov. Kevin Stitt. 

House Bill 3643, authored by Rep. Jeff Boatman, R-Tulsa, increases government efficiency by clarifying that records not regulated by the Records Management Act may be destroyed without the approval of the State Records Administrator. 

"The signing of House Bill 3643 reaffirms Oklahoma's commitment to embracing innovation in government operations," Boatman said. "These changes are aligned with the best practices of today, ensuring that Oklahoma remains at the forefront of information management. I appreciate the support of the Governor and my colleagues in the Legislature as we work together to make Oklahoma government as efficient as possible." 

“As Governor, I want to support any legislation that modernizes government and saves taxpayer dollars, which is why I proudly signed HB 3643,” Stitt said. “I’m grateful to Representative Boatman and Senator Jech for sending this bill to my desk.” 

HB3643 was carried in the Senate by Sen. Darcy Jech, R-Kingfisher. 

“These improvements to our state recordkeeping systems will maximize efficiency and increase security by prioritizing essential records and ensuring those are stored properly," Jech said. "In addition, this legislation will eliminate the need to store non-essential files as it’s not practical or cost-effective. I appreciate my legislative colleagues for their support of this measure, as well as the governor for signing this into law, marking a significant step towards modernizing our government operations and better serving the needs of Oklahomans."

Additionally, the bill also addresses the storage location of certain documents. HB3643 takes effect Nov. 1.

Oklahoma House of Representatives seal