The purpose of the statement is to inform users of okhouse.gov about the collection and use of personally identifiable information.
Definition of Personally Identifiable Information
For the purposes of this statement "personally identifiable information" means any information relating to an identified or identifiable individual who is the subject of the information.
Personally Identifiable Information Not Routinely Collected
Citizens are not asked to routinely provide personal information to visit Oklahoma House of Representatives web sites or to download information. Government agencies may request personally identifiable information from you in order to provide requested specialized services, but such information is handled as it would be on an in-person visit to a government office.
Personally Identifiable Information Available From Governmental Web Sites
Access to personally identifiable information in public records at state and local levels of government in Oklahoma is controlled by Oklahoma law. Information that is generally available under Oklahoma law may be posted for electronic access through okhouse.gov.
The IP (Internet Protocol) numbers of computers (servers) used to visit okhouse.gov sites are noted as part of our statistical analysis on use of our web sites so we may better design services and improve access to them. However, the site does not attempt to gain personally identifiable information on individual users and associate them with IP addresses.
Use of Constituent E-mail Addresses
E-mail addresses obtained as a result of a request to the state site will not be sold or given to private companies for marketing purposes. The information collected is subject to the access and confidentiality provisions of Oklahoma Code and federal law. E-mail or other information requests sent to the state web site may be maintained in order to respond to the request, forward that request to the appropriate agency, communicate updates to the state page that may be of interest to citizens, or to provide the okhouse.gov web designer with valuable customer feedback to assist in improving the site. Individuals will be provided with the ability to "opt out" at anytime of any communication regarding new service updates.
Data Security and Quality
okhouse.gov is committed to data security and the data quality of personally identifiable information that is either available from or collected by governmental web sites, and has taken reasonable precautions to protect personally identifiable information from loss, misuse or alteration. Any third parties responsible for this information are committed to the same principles, and also are required by contract to follow the same policies and guidelines as the State of Oklahoma in protecting this information. Unless otherwise prohibited by state or federal law, rule or regulation, the individual is granted the ability to access and correct personally identifiable information whether or not the information inaccuracy was accidental or by created unauthorized access.
Non-State Web Sites
Various Web sites may be linked through okhouse.gov. Visitors to those sites are advised to check the privacy statements of these sites and be cautious about providing personally identifiable information without a clear understanding of how the information will be used.
The following outlines the policies for linking to, the use of, or copying information from Oklahoma House of Representatives web sites and protecting the personal information of members of the public who access Oklahoma House of Representatives web sites.
Requirements Applicable to Those Linking to Oklahoma House of Representatives Web Sites.
(A) Linking to Oklahoma House of Representatives web sites.
Organizations and individuals (the site owners) are encouraged to link to Oklahoma House of Representatives web sites information. Advance permission is not required before linking. Links should be made using the appropriate base URL of www.okhouse.gov or such other URL as the Oklahoma House of Representatives may use. Because the Oklahoma House of Representatives may change subpages at any time without notice, the site owner should routinely verify links to the Oklahoma House of Representatives subpages.
(B) What Site Owners May Not Do in Linking to Oklahoma House of Representatives web sites.
Site owners may not capture the Oklahoma House of Representatives pages within the site owner's frames, present the Oklahoma House of Representatives web site content as that of the site owner, otherwise misrepresent the content of the the Oklahoma House of Representatives web site pages or misinform users about the origin or ownership of the content of the Oklahoma House of Representatives web site. Any link to the Oklahoma House of Representatives web site should be a full forward link that passes the client browser to the Oklahoma House of Representatives web site unencumbered. The BACK button should return the visitor to the site owner's site if the visitor wishes to back out. Although the content of Oklahoma House of Representatives web sites is available to the public, certain information on some of the Oklahoma House of Representatives web sites may be trademarked, service marked, or otherwise protected as the the Oklahoma House of Representatives intellectual property, and all of the Oklahoma House of Representatives content is protected by federal copyright laws. Use of protected intellectual property must be in accordance with federal and state law and must reflect the copyright, trademark, service mark or other intellectual property ownership of the Oklahoma House of Representatives. Site owners should not link to individual Oklahoma House of Representatives graphics or tables within the Oklahoma House of Representatives web site pages, especially in an effort to place the downloading burden on the Oklahoma House of Representatives servers. Such an action may be considered a misuse of state resources. Site owners should contact the the Oklahoma House of Representatives to request permission to use a copy of the Oklahoma House of Representatives graphics within the site owner's pages.
(C) Copying and Use of Information by Web Site Owners Linking to the Oklahoma House of Representatives Web Sites.
The information posted on the Oklahoma House of Representatives web site may be copied so long as it is presented in a non-misleading way and does not imply that either the site owner or the information, as it is presented on the site owner's web site, is endorsed by the Oklahoma House of Representatives. Use of the information must identify the state agency that is the source of the information, its web address, the date the information was copied from the Oklahoma House of Representatives web site by the site owner and must be accompanied by a statement that neither the site owner nor the information, as it is presented on the site owner's web site, is endorsed by the Oklahoma House of Representatives. The Oklahoma House of Representatives may not charge a fee to access, use or reproduce information on its web site or to link to information on its web site, unless specifically authorized to do so by the Oklahoma House of Representatives. To protect the intellectual property of the Oklahoma House of Representatives, copied information must reflect the copyright, trademark, service mark or other intellectual property rights of the Oklahoma House of Representatives whose protected information is being used by the site owner.
Information is a critical Oklahoma House of Representatives asset. Information is comparable with other assets in that there is a cost in obtaining it and a value in using it. However, unlike many other assets, the value of reliable and accurate information appreciates over time as opposed to depreciating. Shared information is a powerful tool and loss or misuse can be costly, if not illegal. The intent of this Security Policy is to protect the information assets of the Oklahoma House of Representatives.
This Security Policy governs all aspects of hardware, software, communications and information. It covers the Oklahoma House of Representatives as well as contractors or other entities who may be given permission to log in, view or access Oklahoma House of Representatives information.
- Information includes any data or knowledge collected, processed, stored, managed, transferred or disseminated by any method.
- The Owner of the information is the Oklahoma House of Representatives responsible for producing, collecting and maintaining the authenticity, integrity and accuracy of information.
- The Hosting State Agency has physical and operational control of the hardware, software, communications and data bases (files) of the owning Agency. The Hosting Agency can also be an Owner.
The confidentiality of all information created or hosted by the Oklahoma House of Representatives is the responsibility of the Oklahoma House of Representatives. Disclosure is governed by legislation, regulatory protections and rules as well as policies and procedures of the owning State Agency. The highest of ethical standards are required to prevent the inappropriate transfer of sensitive or confidential information.
All information content is owned by the Oklahoma House of Representatives responsible for collecting and maintaining the authenticity, integrity and accuracy of the information. The objective of the owning State Agency is to protect the information from inadvertent or intentional damage, unauthorized disclosure or use according to the owning Agency's defined classification standards and procedural guidelines.
Information access is subject to legal restrictions and to the appropriate approval processes of the Oklahoma House of Representatives. The Oklahoma House of Representatives is responsible for maintaining current and accurate access authorities and communicating these in an agreed upon manner to the security function at the Oklahoma House of Representatives.
Information security - The Oklahoma House of Representatives collects and maintains (owns) the information is responsible for interpreting confidentiality restrictions imposed by laws and statutes, establishing information classification and approving information access. The Oklahoma House of Representatives will staff a security function whose responsibility will be operational control and timely implementation of access privileges. This will include access authorization, termination of access privileges, monitoring of usage and audit of incidents.
Information availability is the responsibility of the Oklahoma House of Representatives. Access to information will be granted as needed to all State Agencies to support their required processes, functions and timelines. Proven backup and recovery procedures for all data elements to cover the possible loss or corruption of system information are the responsibility of the Oklahoma House of Representatives.
The Oklahoma House of Representatives is responsible for securing strategic and operational control of its hardware, software and telecommunication facilities. Included in this mandate is the implementation of effective safeguards and firewalls to prevent unauthorized access to system processes and computing/telecommunication operational centers. Recovery plans are mandatory and will be periodically tested to ensure the continued availability of services in the event of loss to any of the facilities.